Operations and Finance Manager

The Role

To provide professional financial and operational leadership and robust oversight for the Mission Hub (comprising St Catherine’s in Gorseinon and St David’s in Loughor). To work in close partnership with the Mission Hub Church Leader and Diocesan Project Manager, ensuring effective systems and processes are embedded to support the needs of this vibrant and expanding ministry. The Operations and Finance Manager will manage budgets and finances for the Mission Hub, ensuring strong cashflow management, while directing all operational and administrative activity. It is envisaged that the post holder will be an integral member of the senior management team. As such, they will play a full role in shaping and delivering the Christian vision and values of the church and contributing to informed decision-making at senior level, within a collaborative leadership culture.

Key Responsibilities

1. Oversee the finances and budgets of the Mission Hub Church, working closely with other staff and volunteers as required.

Develop a strategic financial plan that ensures the financial sustainability of the Mission Hub Church, including identifying new sources of income, preparing applications for grants and funding and informing a future focus on stewardship and fundraising.

Oversee and develop the church’s financial management in line with provincial requirements using My Fund Accounting. Maintain day-to-day oversight of Mission Hub Church finances and budgets in collaboration with key church leaders. Produce timely and accurate financial reports and forecasts, manage bank accounts and contracts to ensure value for money, and prepare all required annual accounts and financial submissions.

In due course, act as an advisor to the Ministry Area on good practice in the management of church finances.

2. Oversee administration and operations for the Mission Hub Church.

Oversee the day-to-day operations of the Mission Hub Church and its buildings, retaining overall responsibility for Financial Management, Project Management, Health and Safety, Risk Management, IT and GDPR.

Lead the process of developing and implementing strong operating procedures, collecting and collating data, providing good governance and effective systems and provide regular reporting for the Mission Hub Church.

3. Support and equip the team of volunteers who play a key role in the operational function of the Mission Hub Church.

Provide informed support to volunteers in all areas of administration and operations.

Help the Mission Hub Church Leader to develop and deliver an engaging training strategy for staff and volunteers that compliments Diocesan training whilst modelling best practice in all aspects of volunteer management.

In conjunction with the Mission Hub Leader and DBF, ensure that all staff contracts, handbooks and policies are kept up to date and are compliant with safeguarding, charity and employment law and regulations.

Act as Safeguarding Officer for the Mission Hub Church ensuring compliance with all Safeguarding requirements. Work with the MA Administrator to ensure all staff and volunteers are fully trained and DBS checked.

4. Assume overall responsibility for the building and maintenance.

Support the project to reorder the Mission Hub Church, liaising with external contractors and suppliers as required.

Retain overall responsibility for the maintenance of the building and its grounds, overseeing facilities management, insurance compliance, health & safety and risk management, ensuring high standards are maintained at all times.

5. Oversee and develop the Mission Hub Church’s IT systems and infrastructure.

In conjunction with provincial IT staff, manage and develop the Mission Hub Church’s IT systems and infrastructure.

Oversee the implementation and use of the Membership App in the Mission Hub Church, ensuring that its potential is maximised.

Ensure that IT systems and equipment are well maintained, secure and fit for purpose.

Support the DBF Data Controller to ensure the Mission Hub Church is fully compliant with GDPR regulations and requirements in line with DBF and Church in Wales policies and processes.

6. Manage the Mission Hub communication processes, ensuring timely and appropriate communications across a variety of different media.

Manage the Mission Hub diary of events for staff, volunteers, committees and congregations.

Collaborate with other staff and volunteers to ensure the production of relevant and impactful communication and publicity.

Oversee the Mission Hub’s online presence, ensuring that website and social media feeds are up to date and accurate.

7. Actively engage with the Christian ethos of the project.

Working with the Mission Hub Church Leader arrange and co-lead regular staff prayer times.

Working with the Mission Hub Church Leader to arrange services of celebration and opportunities for sharing faith stories.

Ensure good news stories are communicated to the Diocesan Director of Communications and shared with the Ministry Area and the Diocese.

There is a genuine occupational requirement that the holder of this post is a committed Christian. Equality Act (2010) Part 1 applies.

This Job Description is not a statement of all the duties applicable to the post holder, variations to the duties outlined above will occur to meet the needs of the post. Any variations will be commensurate with the grade and character of the post.