Events Manager

We are looking for a collaborative, driven, dedicated and flexible person to be part of our team and manage our external event hire operations in this part-time role. If you have attention to detail and good experience in events management, we would love to hear from you!

Our building’s main purpose is to operate as a church, meeting the needs of the local community and wider city. We also offer the building for external hire with all profits made from events going back into supporting the ministry of the church. Our external events hire is an important part of what goes on in our buildings each week. It allows us to open our doors and welcome people who otherwise would not come into a church building. It also generates revenue to help support our various church activities and ministries, enabling us to deliver our vision.

The following is extracted from the job description but a full version can be found below.

The key purposes of the Events Manager role are:

1. Managing all events hire and liaising with clients
2. Marketing Ps & Gs to new clients
3. Overseeing the events budget and ensuring profitability
4. Managing casual staff and liaising with suppliers

Managing all events hire and liaising with clients

• Oversee the enquiries and bookings process including ensuring client’s events are not in opposition to the vision and values of Ps & Gs.
• To turn enquiries into profitable sales by responding quickly and providing comprehensive quotes, proposals and information.
• Provide excellent event support for clients, liaising with them from start to finish.
• Managing the administration of event bookings including terms and conditions, estimates and invoices.
• To forward-plan and ensure multi-use facilities are prepared and well-presented before use.
• Liaise with the Operations Team to ensure the building is well-used and turned over in ample time between events.
• Collaborate with the Facilities Manager on matters of Health & Safety to ensure good stewardship and efficient use of resources. Ensure that events run safely and in line with risk assessment guidelines.

Marketing Ps & Gs to new clients

• Appropriately market Ps & Gs as a flexible events venue, looking at creative new ways to bring in business, particularly large-scale main space events.
• Develop and update our webpage and other public-facing sales material.
• Ensure entries in venue finder search websites are appealing and up to date.

Overseeing the events budget and ensuring profitability

• Ensure that income from events meets expected targets and is profitable, including covering all salary costs, overheads and supplies.
• Oversee the events budget and investigate ways to increase profit.
• Ensure income and profit doesn’t exceed relevant agreed thresholds (VAT registration, etc.).

Managing casual staff and liaising with other suppliers

• Oversee recruitment and training of casual staff as required to meet the needs of event delivery.
• Supervise and motivate events staff ensuring the highest standards of presentation, efficient and proactive work and quality customer service.
• Develop relationships with suppliers and AV technicians to be able to cater to expanding event needs.

Benefits

1. The salary for this role is £27,808 (pro rata: £13,904)
2. You will be entitled to five weeks holiday per year, plus five designated public holidays, plus five pro rata public holidays to be taken at a time of your choosing.
3. Additional Christmas leave days between Christmas and New Year.
4. You will be enrolled in a direct contribution pension scheme with an 8% employer contribution. (Usually NEST however other arrangements can be negotiated.)
5. You are entitled to prayer and study days, 2.5 per year.

Key Information

1. There is an occupational requirement for the post-holder to be a practising Christian in accordance with Schedule 9 of the Equality Act 2010.
2. The role is part-time, 17.5 hours per week, excluding breaks.
3. Your working time will generally be between 9am and 5pm, Monday to Friday and will be agreed at job offer stage. You will be able to take time off in lieu (TOIL) of hours worked outside your normal working pattern (i.e. evenings and weekends). You will be expected to attend and manage certain larger or more complex events – however there is not an expectation that you will be at every event.
4. Diversity – The Ps & Gs Vestry believes that diversity enables us to thrive and develop and is committed to race equality, welcoming applications from UK Minority Ethnic backgrounds.
5. The role is permanent and has a mutually-reviewable probationary period of six months.
6. The notice period is three months.
7. The role reports to the Operations Director and is appraised annually.
8. You must already have the right to live and work in the UK.
9. You will mainly be based at our buildings on York Place and Broughton Street on your normal working days.