Office Manager

This is a one-year contract starting on October 1, 2025 until October 1, 2026

ADF International is looking for a highly organized Office Manager to join us full-time on a temporary basis in our London, UK office. As the Office Manager, you are a vital part of the ADF International team in London, UK. In this role, you will report to the Director of Operations Europe and be responsible for providing operational support to the team. You may be asked to perform related duties or special projects within the general scope of the position.

Your Essential Responsibilities:

• Act as primary contact for incoming calls and other communications
• Act as primary contact for vendors, visitors, clients, and deliveries
• Maintain office services by organizing office operations and procedures, maintain and order office equipment and supplies and monitor inventory
• Manage relationships with vendors, service providers, and landlord
• Sort and route incoming and outgoing mail
• Update Office Handbooks and Operations Manuals for the London office
• Work with senior management to improve office operations and procedures
• Ensure that health and safety policies are up to date
• Perform other administrative support tasks, including updating and sorting files, and conducting research
• Coordinate and schedule appointments for UK team members
• Prepare and coordinate travel itineraries for team members in London
• Support with event coordination as necessary
• Coordinate internal gatherings (TMs baby gifts, farewell breakfasts etc.)
• Prepare expense reports for assigned team members
• Preparatory works for accounting: expense sheet, uploading and coding of receipts
• Maintain and enter information into databases
• Manage files, contacts, travel and events in the CRM system
• Prepare and file legal documents
• Proofread/edit documents with a high level of expertise

Other Responsibilities:

• You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills You Need to Succeed:

• Experience in planning and executing of events and projects
• Strong administrative skills
• Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Teams
• Proven excellent verbal, written, and interpersonal communication skills in English
• Proven excellent customer service skills
• Ability to initiate, work, and motivate within a team and independently
• Ability to professionally handle confidential and sensitive information with discretion
• Ability to learn and apply new software applications
• Ability to make sound decisions under demanding conditions

Education and/or Experience:

• Requires 3 to 5 years of experience in an administrative role or equivalent

Valid work permit for the UK or UK citizenship required.